Almost every job requires organization skills. How else are you going to keep track of meetings and deadlines in your workday? For myself, it helps keep me sane in the office (at least for now.) Learn how you can organize your work life too with these pain-free tips.
1. Improve your routine.
Once you have been at a job for a while, it’s not hard to flow into a routine. The hard part is figuring out how to improve it. You should know what your weekly tasks and more importantly, how to fit them into a schedule. Spread these tasks out evenly to leave room in between to flourish in your career.
However, don’t sweat on keeping this routine down to a lock. It’s going to change from time to time. And that’s okay! It’s all part of the constant search for finding success with your time in order to produce excellent results.
2. Have a master to-do list.
To-do lists are intimidating, I know. Sometimes we feel like we’re taking longer writing them than actually getting work done. I suggest switching over to a digital master to-do list then. That way, you can keep the same tasks you do every week without having to rewrite them once again in your notebook. I use Trello to keep track of my list.
Every Sunday night, make time to look at the week ahead. Type in any random tasks that aren’t part of your weekly routine such as sending out an important email or attending a special meeting. I ALSO write a shorter version of my to-do list in my planner as a quick overview of my week. Once you have a master to-do list down though, planning your life every week won’t be much of a hassle.
3. Prioritize your time.
Making a to-do list is one thing, but you shouldn’t stress over it either. We all have hopes at the beginning of the week that it’s going to be a great one. You know that feeling when you’ll accomplish so much that the boss we’ll call you in for a promotion. But, usually, a meeting goes much longer than expected and a co-worker asks for help on an assignment. A to-do list is there as your ally, not your enemy.
Prioritizing your time will help you get over those bumps in your work week. Some days, you’re not going to get everything done. That’s why when I walk into work every morning, I look over my list and write down three things I must get done today. Think of the top deadlines first. I usually focus on these specific tasks throughout the day until they’re complete. Once they’re done, I can move on and work on other things with a bit more confidence.
4. Stay on top of email.
There’s nothing I love more than an empty inbox. It’s that slight and brief satisfaction that seems so hard to accomplish since email has become the most popular method of professional communication. I can write an entire blog post on how to keep track of endless emails (and maybe I will sometime soon!)
All I know it’s one area that can stress you out when you have a bunch of emails to tackle. It sucks out so much time too, right? I find it easier to balance answering emails with multi-tasking. Focus on your top tasks and take a break in between to work on an email reply. It gives you a breather from your project and helps trickle down that insane new mail count.
5. Clean your workspace.
I don’t want to sound like your mother. Your desk is yours after all. All I know from my experience is that a clean workspace helps set and relax your mind. Because as stressful you can be at any given moment, at least you can say your desk is clean. It’s as simple as that and it might be the only positive thought you need to get through the rest of your day.
Would you like to see more organization posts like this? Let me know in the comments below if it should be a new series to add to the blog!
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Author: Katina Beniaris
Born in Chicago, Katina has always been drawn to cities. She spent her college years in the heart of Chicago studying journalism and she travels to various cities every year for new experiences. When she’s not blogging, you can find her catching up on the latest pop culture sensation on Netflix.